In Stratex, budgets are assigned to initiatives via the portfolio approval transactions. However, if required admins may manually assign budgets to Business cases and Projects. This page will provide guide on how admins can manually update the budget of initiatives.
Please note:
This functionality is disabled by default due to constrictions on Budget ID. To activate manual budgeting please reach out to your Stratex administrator.
Instructions
As an admin user navigate to the initiative which you would like to manually update the budget details for.
Click on the down arrow next to the Save button. Select ‘Update Budget Details’
Select the Fiscal Year you would like to the update the budget details for.
Enter the ‘Budget Approval Reference’. This is the budget version which you would like to include the initiative in.
Enter the budgeted Capex amount in the ‘Budget Capex Approved’ field.
Enter the budgeted Opex amount in the ‘Budget Opex Approved’ field.
Enter in comments.
Click Submit.
All the fields in the ‘Manual Budget Approval’ are set as required. Admins are required to fill in in each field before updating the budget.
Please ensure the entered budget version a prior or current version.
Project Pools
When a manual budget is performed on a Pool Initiative that already has a linked Child Initiative, you will need to redistribute the pool so the child initiative can draw down from the budgeted amount.
Click on the down arrow next to the Save button. Select ‘Rebalance Pool’
Confirm the expected Budgeted amount is being allocated to the child
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