In Stratex, the Cashflow progress screen allows users to record when cash is actually paid out on a project, separate from when costs are accrued. Unlike accrual-based cost tracking, cashflow reflects the physical movement of money. A cost may be accrued in one period but paid in another due to factors such as down payments, payment terms (e.g. 90-day invoices), or residual payments held until warranty end.

What is Cashflow in Stratex?

  • Recorded as a separate key figure to accrual costs — not a delta/adjustment

  • Enables side-by-side comparison of cashflow vs accrual in analytics

  • Configured on/off per area or initiative type by your administrator

  • Prior periods = Actual cashflow (not versioned); Future periods = Forecast cashflow (versioned per forecast cycle)

  • Committed and Uncommitted Transactions can be saved. These transactions can be configured on/off if both transactions are not required, this can be done by your administrator.

Committed vs Uncommitted Transactions

When recording transactions in the Cashflow Analytics report, you can classify each entry as either committed or uncommitted. This distinction helps provide a more accurate picture of your expected cash position.

Committed transactions are known, confirmed cashflow obligations — for example, a supplier invoice that has been approved, a purchase order that has been raised, or a contractual payment that is due. Because a formal commitment exists, you can be confident this cash will move in the period.

Uncommitted transactions are anticipated cashflows where no formal commitment has yet been made. For example, you may expect to incur a cost in a given month based on historical patterns or planned activity, but no purchase order or invoice has been raised to confirm it. Recording these allows you to plan for likely cash movements even where the obligation is not yet locked in.

Together, these two categories allow you to view both your firm cash position (committed) and your forecast cash position (committed + uncommitted), giving your team greater visibility over short-term liquidity.

Prerequisites to Capturing Cashflow

  • Cashflow reporting enabled for your area (Configuration > Progress > Cashflow), please ask admin to enable the cashflow functionality.

  • Initiative flagged as cashflow-relevant, or is an Adjustment Initiative

  • Initiator role or equivalent permissions

  • Target cashflow version is open

\uD83D\uDCD8 Instructions

  1. Navigate to Manage > Progress > Cashflow

  2. Select your Area, enable Include Subordinates for child areas

  3. Select the active Cashflow version from the version picker

  4. Locate the initiative, filter by Initiative ID or Project ID; toggle Benefiting/Sponsoring Area as needed

  5. Enter cashflow values in the period cells:

    • Periods before the forecast-from date = Actual (locked once closed)

    • Periods after = Forecast for the selected version

    • Prior version values are pre-populated and editable

  6. Review entries, values must reflect payment timing, not accrual date

  7. Click Save, changes are immediate and visible to all authorised users

Locked periods appear in grey. Contact your administrator to reopen a period.

Adjustment Initiatives

Adjustment Initiatives are used for summary-level cashflow entry (e.g. area or organisational level):

  • "Dummy" projects that capture higher-level cashflow adjustments

  • Appear as editable rows; all other initiatives show as a display-only total

  • Must be flagged "Adjustment Only" by your administrator

  • Useful when your source system provides cashflow at a summary level, not per-project

Cashflow Versioning

  • Historical periods: single Actual value, stable once the period closes

  • Future periods: versioned per forecast cycle (monthly)

  • Opening a new version may carry forward prior-period actuals automatically.

Cashflow Analytics

  • Available as a key figure in Analytics > Financial Analytics

  • Cashflow vs Forecast variance = Cashflow − Forecast

  • Filter by area, investment reason, asset type, and period

  • Appears alongside accrual actuals and forecast for a full financial picture

Users can add comments to initiatives within the Cashflow Transaction screen by double-clicking the initiative titles, allowing justifications to be captured for key cashflow movements.