Submit an Idea to address an issue, mitigate a threat or capitalize on an opportunity.
If urgent funding is required, you should submit a business case directly.
Ideas are the first stage of an Initiative and are intended to be quick and easy to complete to broaden the funnel of candidate projects for consideration. Ideas are validated by the Area Manager of the benefitting Area, and if approved will be transitioned to the Investment Proposal stage, where more detailed assessments are performed.
Key Concepts
Everyone in the organization is normally able to submit Ideas.
Ideas differ in structure to subsequent stages as alternative options are not considered.
Ideas cannot be directly included in a budget, nor can funding be approved at the idea stage.
Instructions
Click Create>Idea from the menu or click the Idea button in the header bar.
Give your Idea a unique and meaningful tittle.
Propose a Budget Year (normally current year, or next).
Flag an idea as confidential if access is to be restricted to involved participants only.
Identify the current problem or opportunity motivating the Idea.
Describe the preferred solution including the expected benefits to be derived.
Select the primary Investment Reason.
Select the primary Investment Type.
Reassign the Proposed By (if this was someone else’s Idea) and the Responsible Person (if you believe someone else should implement this idea).
Assign the Idea to the Area that will most directly benefit from implementation of the Idea.
Estimate an implementation cost, even if only to an order of magnitude, as this will help approvers gain an appreciation of the cost/benefit trade-off. List any underlying estimating assumptions.
Complete any required scoring dimensions.
Append supporting document attachments as required.
Save as Draft if you need to collect any addition details, and Submit when you ready.
The Investment Reason will determine the required initial scoring assessment, and the Benefiting Area will determine the Approver.
You will be notified by email once the Area Manager makes their approval decision.
If an exclusive investment category is selected, only that investment category can be assigned to the initiative
Users may create executive summaries for each initiative if this feature is enabled by administrators