Portfolio Planning is a tool that provides a place where area managers and sponsors can continue to monitor their portfolio planning and budget inclusions.

It enables users to view and manage initiatives within the company's portfolio across different budget years, versions, and areas. It presents a table with key details of each initiative, allowing users to filter and sort the data based on specific criteria. This feature helps users effectively track and analyze the portfolio, providing better oversight.

Key Concepts

The key features of the Portfolio Planning function include:

  • Budget Year and Version Selection: Choose the budget year and version to view a refined list of initiatives.

  • Area Selection: Select from all assigned areas through an area tree or list. Only areas relevant to the user’s authorization level will display initiatives.

  • Budget Summaries: Displays summaries for target, requested amounts, and previously approved amounts for the chosen year/version.

  • Customize Layout: Users can personalize the display of initiative data in the table.

  • Initiative Selection: The following table explains the visibility and selection capabilities of the initiatives:

Initiative Stage

Visibility

Selectable

Idea

Not Visible

N/A (not shown)

Proposal or Business Case

Visible at all statuses from Manager Review.

Selectable

Projects

Active

Always Visible

Preselected and cannot be unselected

Initiatives appearance based on conditions:

Condition

Selection and Initiatives List

Draft Version of Budget is selected

  • Drafted Initiatives in portfolio request will be pre-selected and the user is able unselect those initiatives which were in the portfolio request.

Prior Budget Version is Selected

  • All initiatives included in the selected Budget version are displayed and are pre-selected.

  • The other initiatives, which were not included in the budget version, are not visible.

Selected Area is inactive and “Include Subordinates" is not active

  • No initiatives will be visible as there wouldn't have been new initiatives created.

  • If this area was active before, previously selected initiatives will be visible but will not be selectable.

Selected Area is inactive and “Include Subordinates" is active

  • All initiatives under areas that are subordinates of the selected area will be displayed when the 'Include Subordinates' option is active.

Currency Toggle

  • By default an area specific portfolio plan is seen in local currency. Toggle ‘Request in Group Currency’ to view the costs in group currency.

No Version is Selected

  • This will display all the initiatives created for the selected area with a capital forecast in that budget year.

If an initiative was initially planned as a proposal and then progressed to a business case and a new value is planned, then this re-planned amount is displayed as the budget requested.

Instructions

  1. Navigate under the View Tab click on Portfolio > Portfolio Planning.

  2. Select the desired budget year, version, area and select include subordinates (if necessary).

  3. You can further customize your selection by adding filters or columns. To view initiatives by category, simply toggle between the Categories tab.

  4. Any customized selection with added filters/columns can be saved via the Save Layout button.

  5. A Gantt Chart is viewable for all initiatives, click on the Gantt Chart tab.

The selection column will be hidden if a prior version is selected. It can be added back through the column selection. The selection column is visible when no budget version or a draft budget version is selected.

The Portfolio Planning transaction is only visible to Managers, Sponsors, and Admins.