Perform an Action for an existing proposal.

Once an investment Proposal has been created by the Responsible Person, the assigned area manager and sponsor as configured Workflow will be notified to action the proposal for advancement through the workflow approvals.

Key Concepts

• Actioning a Proposal in Stratex refers to the process of moving a submitted proposal through evaluation, approval, and execution stages. This is often aligned with what some organizations call Proposal Review, Project Initiation, or Investment Authorization.

• The level of detail and documentation required for actioning a proposal is configurable by the Administrator and depends on the scoring model associated with the proposal’s Investment Reason.

• Key elements that influence the action process include the Proposal’s justification, feasibility assessment, and impact evaluation. These components collectively determine the proposal’s overall priority and readiness for execution.

  Once a proposal is fully approved, it transitions automatically into the Business Case stage.

Instructions

1. Access the Initiative. This can be done in 3 ways: Email Link, The Worklist, or All Initiatives. All methods of accessing the initiative will bring the user directly to the initiative summary page.

   1. An email will be sent to the user responsible indicating an action is needed. Access the initiative via the link in the email

   2. Initiatives requiring action from the user will appear on the Dashboard under ‘Worklist’. Select the initiative link.

   3. Use the sidebar menu to Navigate to the ‘All Initiatives’ view. Use filters and sorting to identify the initiative needing to be actioned. Click the initiative title to access the initiative.

2. Review the initiative summary page

   1. The summary page will provide an overview, an option summary, including a benefit and confidence score if applicable, and an audit log.

   2. Use the dropdown arrow in the financial summary header to review financial metrics

3. From within the dropdown menu of the green action button, select an action to perform

   1. Available Actions will depend on the initiative’s workflow stage

      1. Request Budget is the option to use when approving a proposal. This will transition the proposal to a status that shows the proposal is waiting for the portfolio request and approval process to take place.

      2. Return is the option to use when returning a proposal to the responsible person for edits or changes. If the person responsible needs to make any adjustments the sponsor needs to return it again.

      3. Reject is the option to use when outright rejecting a proposal. A rejection will cause the initiative to be removed from the workflow, it is only rejected when a proposal is not needed anymore.

      4. Reinstate is the option to use when a proposal has been rejected. Reinstating the proposal will return the initiative to the responsible person and require submission for sponsor review again

      5. Approve is the option to use when a proposal can be transitioned directly to an unbudgeted business case. This will skip the manager and sponsor approval workflow set up in configuration.